Request for documents in Ukraine

Need a document from Ukraine but you’re abroad? We can help!
Obtaining official documents from Ukraine — whether it’s a birth, marriage, or death certificate; a certificate of no criminal record; an educational diploma; extracts from registries; or archival records — is often a complex, time-consuming, and costly process, especially if you live outside Ukraine. Locating the right institutions, drafting requests, waiting for responses, and arranging delivery require not only time but also a deep understanding of Ukraine’s bureaucratic system.

The translation agency Tlumach offers a professional document retrieval service from Ukraine — complete end-to-end support. We take care of everything: from identifying the correct authority to delivering your finalized documents to any corner of the world.

When do you need our help?

• For relocation, visas, or citizenship: Required documents include birth, marriage, or divorce certificates; certificates of no criminal record; proof of marital status.
• For education recognition (nosterification): Certified copies of diplomas, school certificates, university transcripts, and archival records are essential.
• For inheritance claims: To establish property rights in Ukraine or abroad — documents from civil registry offices (ZAGS), archives, and notaries are required.
• For business purposes: Obtain extracts from the State Register of Legal Entities (ЕГРЮП), Real Estate Register (ЕГРП), and Unified State Register of Legal Entities, Individual Entrepreneurs, and Public Organizations (ЕГРПОУ) for foreign partners, banks, or tax authorities.
• For personal needs: Locating archival records, military IDs, employment records, documents confirming name changes, and other personal files.

Why choose us?

🔹 Deep expertise in Ukraine’s system
Our specialists know precisely which institutions to contact (ZAGS, CNAPs, MVS, archives, educational institutions, notaries) and how to properly format requests to avoid rejections and delays.

🔹 Save your time and nerves
You won’t need to draft requests yourself, wait for postal responses, or navigate Ukraine’s bureaucratic complexities. We work quickly and accurately — achieving timelines you simply can’t reach on your own.

🔹 Full-service, end-to-end solution

• Consultation: We determine the exact list of required documents.
• Official requests: We submit applications to any Ukrainian state or municipal authority.
• Progress tracking: We monitor the status of every request in real time.
• Delivery: We receive, scan, translate (if needed), and deliver your documents via courier or electronically — anywhere in the world.

🔹 Nosterification and legalization
We don’t just retrieve documents — we prepare them for international use:

• Professional translation into your required language
• Notarization
• Apostille (Hague Convention)
• Consular legalization

🔹 Transparency and reporting
You always know the status of your request. We provide regular updates — from submission to receipt of your documents.

🔹 Confidentiality and security
Your personal data and documents are stored in a secure, encrypted system. We fully comply with GDPR and Ukrainian personal data protection laws.

How we work:

1. Request — You submit a request via our website or call us, describing the document you need.
2. Consultation — Our manager clarifies details, estimates timelines, and provides a cost quote.
3. Contract and payment — We sign an official agreement; you make a prepayment.
4. Document retrieval — Our representatives in Ukraine submit official requests, track progress, and resolve any issues.
5. Delivery — We receive your document, prepare it as needed, and send it to you with a full service report.

Don’t waste months trying to obtain documents from Ukraine on your own.
Entrust this task to professionals — Tlumach has already helped hundreds of clients worldwide.

📞 Contact us today — and we’ll immediately begin the process of obtaining your Ukrainian documents.

Tlumach — Solving complex tasks — simply and reliably.